Interlibrary Loan Policy

The ASU Library is committed to helping our students, faculty, and staff obtain information and materials that support their learning, research, and teaching needs.

We will:

  • Provide assistance to users, at no charge, to locate materials
  • Obtain materials that ASU does not own through Interlibrary Loan for ASU affiliates
  • Place no limits on the number of interlibrary loan requests our users place and subsidize any fees up to $30.00 per request
  • Participate in appropriate memberships, groups and consortia that offer same-day delivery of articles as well as expedited shipping

For more information, visit our ILL guide or contact the Interlibrary Loan Department, Monday-Friday, 8am-5pm: (480) 965-3282, ILL@asu.edu.

Eligible Users

ASU Affiliates

Current ASU students, staff, and faculty can make interlibrary loan requests through ILLiad.

Some ASU students, staff, and faculty may have items delivered to their home addresses instead of an ASU Library.

ASU affiliates may authorize another individual, as a "proxy", to use their Library account to transact library business in their name, including picking up Interlibrary Loan items. Community card borrowers are not eligible for this service. Read our proxy conditions and agreements for more information.

Sandra Day O’Connor College of Law affiliates

Students, staff, and faculty affiliated with the Sandra Day O'Connor College of Law can make interlibrary loan requests through ASU's Ross-Blakley Law Library.

Community Borrowers & Alumni

Alumni and community borrowers can use ASU Library interlibrary loan services by purchasing an ILL card. ILL cards are available to community borrowers who are 21 years or older with proof of AZ residency, photo ID, and proof of age. You can make up to 22 interlibrary loan requests with an ILL card for $500. For more information, see our Community Borrower Loan Policy.

Eligible Requests

You can request these types of items through interlibrary loan:

  • Books
  • Book chapters (up to 3 per book)
  • Journal articles (up to 3 per journal issue)
  • Government documents
  • Theses and dissertations
  • Some media (CDs, DVDs)
  • Some ebooks

There is no limit to the amount of requests you can submit. However, we recommend that you only request materials you can use in a reasonable amount of time to avoid overdue fees. Renewals are not usually available.

Restricted Requests

These items are not available to request:

  • Textbooks
  • Items for personal/non-academic use
  • Entire journal issues
  • Some media (CDs, DVDs)
  • Some ebooks

Copyright and Interlibrary Loan

All interlibrary loan requests are considered for copyright compliance before approval. Interlibrary Loan and Document Delivery reserves the right to refuse to accept a copying order if, in its judgement, fulfillment of the order would involve violation of copyright law. Placing requests through your ILLiad account implies that your request complies with copyright law:

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

Due dates, overdue fees, and renewals

Interlibrary loan items have due dates and overdue fees, and are typically not available for renewals. Policies differ depending on the item type and lending library.

Due Dates

Most physical items are due back in 4 weeks. The due date is available on the strap attached to the item, through your ILLiad account, or by contacting the Interlibrary Loan department. Items can be returned at any ASU Library Information Desk, except the Ross-Blakley Law Library.

Access to electronically delivered items like articles and ebooks automatically expires after 60 days for articles, after 14 days for ebooks, and after 90 days for ebook chapters.

Overdue Fees

For interlibrary loan items that are not returned by the due date, there is a $30.00 overdue fee and a default $150.00 replacement fee. The replacement fee may be adjusted depending on the actual cost of the item billed by the library who owns the item. We have a high overdue fee as many libraries will block us from requesting any materials when their items are returned late.

Renewals

Electronically delivered items cannot be renewed and will automatically expire after 60 days. Users should download PDFs to their computer if the item is needed longer than 60 days. For physical items, you can contact the interlibrary loan department.

For more information, contact the ASU Library Interlibrary Loan Department (Monday-Friday, 8am-5pm):