Interlibrary loan policy

The ASU Library is committed to helping our students, faculty and staff obtain information and materials that support their learning, research and teaching needs.

We will:

  • Provide assistance to users, at no charge, to locate materials.
  • Obtain materials that ASU does not own through interlibrary loan for ASU affiliates.
  • Place no limits on the number of interlibrary loan requests our users place, and subsidize any fees up to $30 per request.
  • Participate in appropriate memberships, groups and consortia that offer same-day delivery of articles as well as expedited shipping.

For more information, go to our interlibrary loan guide or contact interlibrary loan staff at 480-965-3282 or [email protected], Monday through Friday, 8 a.m. to 5 p.m.

See also

Lending information for other libraries

Eligible users

ASU affiliates

Current ASU students, staff and faculty can make interlibrary loan requests through ILLiad.

Some ASU students, staff and faculty may have items delivered to their home addresses instead of an ASU Library location.

ASU affiliates may authorize another individual as a proxy to use the affiliate's library account to transact library business in the affiliate's name, including picking up interlibrary loan items. Community card borrowers are not eligible for this service. Review our proxy conditions and agreements for more information.

Sandra Day O'Connor College of Law affiliates

Current students, staff and faculty affiliated with the Sandra Day O'Connor College of Law can make interlibrary loan requests through ASU's Law Library.

Eligible requests

You can request these types of items through interlibrary loan:

  • Books
  • Book chapters (up to three per book)
  • Journal articles (up to three per journal issue)
  • Government documents
  • Theses and dissertations
  • Some media (CDs, DVDs)
  • E-books, when publisher licensing allows

There is no limit to the number of requests you can submit. However, we recommend that you only request materials you can use in a reasonable amount of time to avoid overdue fees. Renewals are not usually available.

Restricted requests

These items are not available to request:

  • Textbooks
  • Items for personal or nonacademic use
  • Entire journal issues
  • Some supplemental files
  • Some media (VHS, cassettes)
  •  

Copyright and interlibrary loan

ASU Library considers all interlibrary loan requests for copyright compliance before approval. Library staff reserve the right to refuse a copying order if, in their judgment, fulfillment of the order would violate copyright law. Placing requests through your ILLiad account implies that your request complies with copyright law.

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

Section 201.14 of the Code of Federal Regulations 

Due dates, overdue fees and renewals

Interlibrary loan items have due dates and overdue fees and are typically not available for renewals. Policies differ depending on the item type and lending library.

Due dates

Due dates on physical items vary based on the policies of the supplying library. The due date is available on the strap attached to the item, through your library account or by contacting the interlibrary loan department. Return items at any ASU Library information desk except the Law Library.

Access to electronically delivered items such as articles and e-books automatically expires after 60 days.

Overdue fees

ASU Library charges overdue and replacement fees for interlibrary loan items borrowers do not return by the due date. The overdue fee accrues at $5 per day and reaches a maximum of $25 on the fifth day past due. ASU Library charges the default $150 replacement fee when the overdue fee reaches the $25 maximum. ASU Library may adjust this replacement fee depending on the actual cost the lending library bills for the item. 

Renewals

Electronically delivered items automatically expire after 60 days and are not eligible for renewal. Users should download PDFs to their computers if they need the item longer than 60 days.

For physical items, contact the interlibrary loan department for assistance.

 

Contact Interlibrary Loan