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Exhibit proposal form

A red dot () indicates a field is required.

Artist or exhibiting organization address
Proposed timeframe

Please provide a proposed start and end date for your exhibit. The final time frame will be determined by the requested location's gallery coordinator, and is subject to space availability and the university's academic calendar.

Requested location

While we strive to accommodate your primary location choice, approval may be subject to space availability and fit. If your first choice is unavailable, the Exhibits Committee will review your proposal to determine its suitability for your alternate choices or another available branch that aligns with your exhibit's technical needs.

One file only.
256 MB limit.
Allowed types: txt rtf pdf doc docx odt.

Please provide a single PDF or Word document containing the works proposed for exhibit. This document should include high-resolution images representative of no more than 10 works, along with titles and media descriptions.

A final list of all works will be requested for loan agreement purposes after the exhibit has been approved.


One file only.
256 MB limit.
Allowed types: pdf doc docx.
Photography agreement

I agree that a library staff member can photograph artwork, after the exhibit has been installed, for use on the library's website.

Responsibility agreement

I will be responsible for transporting, installing and dismantling the exhibit and agree to remove it promptly at the end of the exhibit period. I understand that the art should not be exhibited for sales purposes, and that ASU Library will not assume any responsibility for art exhibited for sales purposes.

I have read the exhibit procedures and guidelines and acknowledge by checking this box that I accept the conditions stated therein and will hold ASU Library harmless for any condition relative to the exhibit beyond general control.