Architectural drawings are important sources for documenting a building and are often the most requested and used records in architectural-related archival collections. But other types of records found in architectural collections are equally important and useful to researchers. Among other records that researchers will find in architectural collections include job files, photographs and publicity materials. Here is a brief look at these records, illustrated with examples from ASU Library's Design and the Arts Special Collections.
Job files (also called project files) include a wide range of documentation generated during the planning and construction of a building. Examples of records found in job files include requests for proposals, correspondence (usually among the architect, the client, and contractors), meeting minutes, bids, contracts and specifications. Job files can provide important context and background information on a project and are often important to researchers looking at the development of a project from planning to construction to completion.
To illustrate one type of record found in job files, specifications are written descriptions and instructions for the quality of the work and types of materials to be used in the structure. The format of specifications can range from a short description to a book-length document containing an abundance of details on construction methods and materials.
Publicity materials in architectural collections may include articles from newspapers and journals, portfolios of completed projects, flyers and posters for lectures or building tours and awards. These types of records help to provide an understanding of an architect’s complete body of work and insight into their most recognized projects.
While architectural drawings may be the star attractions in architectural collections, other types of records that provide important context and a more complete understanding of a building or work of an architect should not be overlooked.
